What Makes a Venue Great for Holding Events |
Posted: February 28, 2020 |
If you are holding an event, whether a special family reunion or a corporate event, knowing the right factors to consider when looking for a venue in Manila should enable you to find the most suitable space. From budget alignment, appropriate capacity and size to space layout customization, here are some of the things that make a venue the best one for your event. Rent Should Fit Your BudgetNo matter the type of event you are holding, every step of the planning process heavily depends on your budget. The venue typically takes up a significant portion of your allocated budget. With that, you have to ensure that you will be spending the right amount of money for the rental of the venue. Apart from the venue, you still have to consider the food, signages, supplies, staff, and miscellaneous in budgeting your money for the event. Plan as soon as you can to obtain generous reservation rates. Be smarter when it comes to scouting venues. It is best to study one by inquiring about the rates at different times of the week, month or even a year. You will be surprised how prices fluctuate due to the demand. While others would suggest having more flexibility with your expenses enables you to have the best event, it is still more ideal to stick with the original budget. Provides Suitable Ambiance and MoodDecorating and renovating a venue means more expenditures. With that, you must look for a venue with an atmosphere that aligns and relates to your event’s type as well as theme. For instance, you must go to a contemporary venue if you wish to conduct a business function. A garden venue may not fit into any business-related event as the ambiance and atmosphere is too relaxing. If you are planning for a corporate meeting dinner, choose a function room with enough space to set up tables, stages, sound systems, and other relevant booths or sections. Conversely, formal occasions like weddings, debuts, and birthdays can also be celebrated at a venue suitable for corporate gatherings. The same level of ambiance, intimacy, and mood is produced for both types of events. Provides Appropriate Capacity and SizeMake sure the venue you obtain can accommodate the number of guests you have on the list. Before sending out invitations, secure your venue to prevent any issues of overcrowding or booking a larger space that might make the event look like plenty of guests declined to join. Venue size has less to do with capacity and more to do with physical size. With that, you should be able to ask the right questions. Instead of just asking the capacity of the space, you must also inquire how tight the seating will be, will the guests be able to walk freely with fewer obstructions, and if it is cozy, spacious, as well as comfortable. Offers Wide Parking SpaceNo person is willing to abandon their car at an unsecured parking space and moreover, by the street. With that, parking has been one of the major deciding factors for many people, especially as more and more are driving their own cars to their destination. An ideal venue would have enough parking space to accommodate all your guests’ cars. Choose a venue that has its own lot for a garage. Otherwise, choose one that has a nearby parking space. If you have a large budget set aside, go for valet services. You can employ a company or manpower services to perform the tasks of safely transporting your guests’ cars from the venue to the parking location and back. When doing so, make sure to obtain services with insurance in case of any undesirable events. Location Must Be AccessibleMany event planners fail to recognize the importance of location because of their desire to conduct the celebration at a particular venue. With that, they also fail to consider the guests and their distance or convenience of traveling from their point of origin to the venue. If your event venue is located in an undesirable location or where traffic is heavy, expect fewer guests to arrive. There are only two things you should consider when choosing a venue, especially when looking at its accessibility. One, it must be easy to locate. The guests must be able to easily use their mobile applications to get to the venue. Two, not arduous to reach. Meaning, they will not have to cross any strange street or unsafe roads to get to your venue. Allows Space Layout CustomizationApart from decoration, you should also consider your floor layout. If you plan to invite over 100 guests and arrange the seats in a banquet style, make sure the space can accommodate the tables in such a way that it will not look crowded. In addition to that, there should be enough space for guests to walk around. Considering the flow of traffic in your event space is another essential factor that you must look at when choosing a venue. To effectively do so, make a sketch of the floor layout. This will help you decide if you should lessen the tables, choose a different seating and table arrangement, or find a different venue. Key TakeawayRegardless of the type of event, a venue in Manila presents the best location because of the major highways that lead to it. Make a checklist of all the factors that make a venue suitable. With this, you are ensured to have a successful event. Take note, planning ahead delivers better results and more chances of booking your desired location without any hassle.
|
||||||||||||||
|